The associate spends hours accomplishing a simple task. Looks up, copies, corrects, erases and appends, extends, calculates and summarises. At the end a report, a list is created, but many times it is not obvious where the data came from and where to lead. The procedure is long, repetitive and prone with errors due to the several manual tasks.
Most of the tasks and processes of this kind can be automatized, at least some steps of them. The released working time can be measured in hours even in the simplest cases. If the given procedure has to be repeated on a daily basis, then the amount of weekly saved working hours is considerable.
Some example from real life
Plan to accelerate admin work?
Get in touch with us!
Corporate management system and the “satellites”
Most of the cases the company has an ERP (Enterprise Resource Planning) system which gives the main frame of the business procedures. Still it is literally unavoidable using supplementary Excel files or other subsystems beside the “main” one. These can cover HR tasks, general ledger accounting or stock management among others .
Automatization can be achieved with the existing software environment in most of the cases. Excel and Office is used virtually at every company, in many cases daily business tasks are carried out here. The new improvements of Excel provide a solid base for the establishment of automation to both directions: data can flow into Excel, or the contrary: Excel is able to fill data into the ERP.
Automatization means the following:
- The basic input data on which the current procedure is relying remains the same
- We create the algorithm of the manual, administrative work and make it work
Usually the following procedures can be effectively automatized
Not all tasks are suitable for entrusting the operation to the computer at short notice and at low cost. Typically, there are a few types of tasks that don’t need to move mountains for positive change:
Stable, unchanged for a longer period
The associate carries out the work even with closed eyes
Few decision points
There are not too many decision points, even those follow exact rules
The outcome of the work is a list, a report or a chart
We offer free consultancy where we measure the task and give our initial opinion whether it can be carried out with the existing (software) tools and if so, what level of effort is needed for the improvement.